Staff Portal
Give every team member a dedicated workspace scoped to their role — managers get full visibility, coaches see their schedule and rosters, front desk handles check-ins and POS — all from one staff portal with granular permission control.
The GymBelay staff portal is a single, access-controlled workspace your entire team operates from. Owner, Manager, Coach, Front Desk, and Admin roles each see the tools they need — member records, class rosters, check-in desk, POS, payroll, reports — and nothing they shouldn't. Permissions are configured at the feature level, so you control exactly which actions each role can read, write, or manage. Invite a new staff member by email, assign their role, and they're operational immediately with the right view — no manual walkthroughs of what's off limits.
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Key benefits
- Granular role-permission matrix (Owner, Manager, Coach, Front Desk)
- Feature-level access control per role
- Unified access: members, classes, check-in, POS, payroll
- Activity audit log for accountability
- Invite-by-email onboarding with role pre-assigned
- Staff profiles with certifications and emergency contacts
How the staff portal works
- 1Configure role permissions at the feature level — define exactly what each role (Owner, Manager, Coach, Front Desk) can read, write, or manage across members, billing, reports, and settings.
- 2Invite staff by email; they log in and see a workspace scoped to their assigned role with only the relevant sidebar items and actions visible.
- 3Staff work across check-in, class management, POS, member care, and payroll approvals without switching tools or accounts.
- 4Managers review the activity audit log and adjust role permissions without contacting support.
Operational improvements
- New staff operational in under 5 minutes — role assignment removes any ambiguity about access.
- Lower data-exposure risk as the team grows — billing, payroll, and member records stay behind the right permissions.
- Managers self-service permission changes without creating custom setups for each person.
- One portal replaces fragmented tool access — your team works faster and makes fewer access mistakes.
Ready to put this workflow to work?
Start with the free plan and add operational depth as your facility grows.