Staff Management
Manage your full team in one place — staff profiles, role-based permissions, shift timeclock, manager approvals, and payroll preparation all connected to your gym’s operational data.
GymBelay handles the full staff lifecycle: create profiles for desk teams, coaches, managers, and admins; assign operational permissions so each role sees exactly what they need; track clock-ins and clock-outs from the operational workflow; let managers approve shift corrections; and prepare clean payroll runs with fewer manual edits. Payslip delivery runs through Mailtrap. QuickBooks export is on the roadmap so payroll data will sync directly to your accounting workflow.
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Key benefits
- Role-based access control
- Staff profiles with certifications
- Shift timeclock with manager approvals
- Payroll run preparation
- Payslip delivery via email
How staff management works
- 1Create staff profiles with contact details, certifications, and emergency contacts.
- 2Assign roles and permissions so each team member accesses only the tools relevant to their job.
- 3Record clock-ins and clock-outs through the operational workflow; managers review and approve shift records.
- 4Run payroll preparation with accurate, approved timesheets — less cleanup, fewer manual hours.
Operational improvements
- Cleaner access control as the team grows — billing and private records stay behind the right permissions.
- Faster onboarding for new hires — assign a role and they’re operational immediately.
- Less time reconstructing hours before payroll — approvals happen closer to the shift.
- Better visibility into staffing coverage and labor patterns across the schedule.
Integrations & technology
QuickBooks
Payroll export to QuickBooks — coming soon
Mailtrap
Payslip and payroll summary delivery via email
Ready to put this workflow to work?
Start with the free plan and add operational depth as your facility grows.